A leading technology brand requires leading payroll software.
Exertis is one of the UK and Ireland’s largest technology and specialist service providers. Partnering with more than 700 global tech brands and over 13,000 retailers, Exertis is a worldwide brand with complex payroll needs.
Exertis, a leading technology distribution company with multiple locations in the UK and worldwide, have been working with Zellis since 2016, continually streamlining their payroll operations and ensuring accuracy in a dynamic regulatory environment.
We sat down with Emily Reneau and Megan Fenn, Payroll Officers at Exertis, to discuss the impact of Zellis systems on Exertis’ payroll management, improving efficiency, accuracy, and peace of mind.
Working with Zellis systems since 2016, Exertis are currently using the Payroll Edition of HCM Cloud, and regularly interact with payroll support for guidance. While their HR processes are maintained by a separate system, the payroll team at Exertis have used Zellis systems to help them grow a reputation for speed and accuracy.
I think of the payroll system as sort of a base layer or foundation, it holds standard information like salaries and car allowances. We then build on this information month to month, adding in new starters, leavers, salary, bank, or address changes.”
With an external HR system, absence data, along with holiday pay, overtime, and other temporary pay elements must be inputted manually, the Zellis system then accurately calculates pension contributions, which can be transferred to Exertis’ pension provider.
Zellis also enables Megan and Emily to easily download tax codes from HMRC, which has been challenging in the past, as well as automate legislative updates, ensuring compliance with changes such as the recent National Insurance (NI) updates. This automation saves a lot of time and provides peace of mind.
Emily and Megan have worked many manual checks into their processes to ensure accuracy. With a manual HR system and different users inputting data, there is some scope for human error.
HCM Cloud is brilliant at flagging potential issues so we can make fast corrections. And we’ll do extra checks on its calculations, just to make sure that it is doing what it needs to do, and it’s always right,”
Exertis uploads their payslips in advance, allowing employees to review them and report any discrepancies during a 24-hour amendment period before submitting payments and seamlessly completing FPS and EPS filings to HMRC. Then the process can begin again for the following month.
This is why the year goes by in the blink of an eye when you’re working in payroll, because you’re working towards month’s end all the time, then once that one is over, you’re onto the next one. It goes fast."
